Three of the strategic goals for the Collaboration for Health IT are:

  1. Maintain a modern and easy-to-use interface,
  2. Easy access to data, and
  3. Contain costs.

In order to support the accurate and efficient billing and reporting of financial information about a patient, a practitioner and a clinic, a single method of entering billing and financial information for use in all collaborating institutions is required. It is recognized that state and school specific regulations may need to be adhered to, but as much as possible there should be a single data entry and billing interface.


The Advisory Board charges that a working committee made up of representatives from each of the Founding Member dental schools (Universities at Michigan, North Carolina and Pittsburgh) and a representative from two potential Early Adopter Dental Schools (Nova and Nebraska) will agree upon a billing and reporting interface that ICE Health Systems will program for the ICE electronic health record (EHR). This interface will then be used across all Collaboration institutions.

Specifically the Billing Working Groups is asked to complete the following requirements by the suggested timeline:

  • Explanation of Benefits (EOB) with a focus on refunds and reports (December 2016)
  • Electronic Submission for Dental Billing (February 2017)
  • Electronic Submission for Medical Billing (April 2017)
  • Reporting and Statements (June 2017)
  • Phase 2: Reconciliation (August 2017)

It is the responsibility of the committee to determine working methods (minutes, report format, etc.) and leadership. Co-chairs from the founding schools are suggested by the Advisory Board, Diane Nixon, Tim Murphy and Roberts Walk.

The committee is requested to submit to the Advisory Board a recommendation that a majority of the members agree upon for adoption. The Advisory Board will resolve any technical issues that might arise.

We request that quarterly updates are made to the Advisory Board through the co-chairs and that final recommendations be made by July 1, 2017. Included in those recommendations should be suggestions for additions and improvements. An example for a second phase might be Reconciliations.